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Preventing and detecting Payroll fraud..
The Payroll Payoff...Edward Nagel
What internal controls are needed for payroll?
Payroll - Risks associated with payroll
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ARTICLES OF INTEREST - PAYROLL
1. Preventing and detecting Payroll Fraud

A combination of the following steps will help prevent and detect payroll fraud:

  • Segregation of duties at all times — separate payroll preparation, authorization and distribution functions.
  • Monitoring payroll records for unusual "accounting" adjustments, such as excessive payments without deductions, large payroll reversals near year-end, etc.
  • Minimal use of cheque payments and increased use of payments by direct deposit.
  • Monitoring payroll records for duplicate names/addresses or postal codes, incorrect identification numbers and other anomalies.
  • Separate segregation and oversight of amendments made to payroll master files, such as direct deposit details, to prevent unauthorized changes.
  • Conducting surprise audits to ensure, for example, that all employees on a payroll exist and have an employee file.
  • Reconciliation and independent reporting of variations in payroll expense month to month, quarter to quarter with supporting documents as well as comparing current payroll levels to prior years.
  • Conducting thorough pre-employment reference checks for all payroll administrators to identify previous fraudsters.
  • Reconciling payroll expense and the actual amounts paid to the authorized payroll on a regular basis, and conducting immediate follow-up whenever discrepancies are identified.
[ Page top ]
1. Preventing and detecting Payroll fraud..
2. The Payroll Payoff...Edward Nagel
3. What internal controls are needed for payroll?
4. Keep ghosts off the payroll
5. Payroll - Risks associated with payroll
 
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